Administrative Assistant, Operations

Our client is a growing Quebec-based company operating in the horticultural production and modern agriculture sector. Focused on innovation, sustainability and continuous improvement, it offers a dynamic environment where collaboration, autonomy and hands-on leadership are valued.

We are looking for a dynamic, detail-oriented and organized Administrative Assistant to support the activities of our transplant division. This person will play a central role in the department's administrative and operational coordination, including following up on orders, inventories, deliveries and communications with clients and various stakeholders.

• Serve as the first point of contact for clients and respond to calls, emails and departmental requests.
• Provide administrative support, including file and document management, filing, archiving and calendar management.
• Prepare required documents, presentations and reports.
• Participate in project coordination and the improvement of internal procedures.
• Enter and track technical production data.
• Prepare reports on transplanted volumes, deliveries, and tray and rack returns.
• Manage inventories, orders, material receiving and stock tracking.
• Coordinate internal and external client orders, from receipt through processing and confirmation.
• Schedule deliveries with clients, carriers, loaders and drivers.
• Prepare the documents required for shipments to the United States.
• Collaborate with the Purchasing and Accounting teams to follow up on orders, invoicing, deposits and payments.
• Act as a resource person for workers' equipment and material needs.

• Good command of Microsoft Office (Excel, Word and PowerPoint).
• Experience with management software and databases.
• Excellent organizational and prioritization skills.
• Ability to manage multiple files simultaneously with rigour and accuracy.
• Autonomy, resourcefulness and the ability to anticipate needs.
• Ability to solve problems quickly and meet deadlines.
• Professionalism, discretion and commitment to confidentiality.
• Ability to work in a dynamic environment with minimal supervision.
• Team spirit and a positive attitude.

Years of experience: 3 to 5 years