Project Assistant

Our client specializes in infrastructure services, pipeline projects and industrial maintenance, with a strong focus on collaboration, close working relationships and team spirit.

The organization stands out for its friendly work environment and places great importance on cultural fit, a positive attitude and the ability to work effectively as part of a team.

We are looking for a Project Assistant to support a team of Project Managers within a company specializing in the construction industry.

The successful candidate will play a key role in the administrative and operational follow-up of several projects. In particular, they will be responsible for document control, file preparation, and tracking site tickets, expenses and invoicing, while ensuring the efficient flow of information between Project Managers, subcontractors and field teams.

• Provide administrative and operational support to several Project Managers in the daily follow-up of their files.
• Participate in project meetings and follow up on items discussed, schedules and required documents.
• Control, file and update project documentation (plans, contracts, emails, logs and binders).
• Prepare, standardize and send documents, reports and communications to clients and project teams.
• Receive and verify documents from job sites, perform quality control and validate time tickets in the Simlive software.
• Communicate with site supervisors to follow up on the required information and documents.
• Track project-related expenses (hours, equipment, materials and subcontractors), match tickets with invoices and contribute to billing.
• Follow up on purchase orders and provide administrative support for procurement activities and project operations.

• Relevant experience in project administrative support, ideally in the construction industry.
• Experience in document control, file tracking and administrative coordination.
• Comfortable tracking expenses, handling invoicing and managing subcontractor-related documents.
• Proficient with Microsoft 365, particularly Excel.
• Hold a valid ASP Construction card.
• Possess a valid Class 5 driver's licence.
• Demonstrate attention to detail, thoroughness and excellent organizational skills.
• Demonstrate autonomy, versatility and strong adaptability.
• Possess good communication skills and enjoy working as part of a team.

Years of experience: 3 to 5 years